Talent Acquisition Operations Administrator

Aon małopolskie / Kraków 2020-03-18
Talent Acquisition Operations Administrator
Nr ref.: cc: 746011


  • Responsible for key administrative elements of interview scheduling logistics for a Global Talent Acquisition team
  • Schedule and facilitate high volume and individual interviews
  • Communicate confirmations details to candidates and interview team
  • Maintain professional communication with candidate to ensure a timely, efficient interview process from start to finish
  • Provide appropriate and timely follow-up ensuring a positive candidate and client experience
  • Listen to inquiries and requests, respond professionally, consider customers perspective, follow through on commitments
  • Work with assessor team and hiring manager to ensure that candidates can get through the interview process in a timely manner. If schedules are busy, work with hiring manager and recruiter to find alternate times or assessors
  • Rescheduling of interviews as needed
  • Conducting phone screens with candidates
  • Managing online testing
  • Pre-screening candidates’ online applications to determine top qualified candidate pool
  • HR administrative activities and project support as needed
  • Review and asses video interviews
  • Managing online testing
  • Spotless record and strong ethos


  • Fluent English – C1 Level is preferred (CEFR scale or equivalent)
  • 6 months of previous experience in administration or HR will be an asset
  • Willingness to work on US working hours 13:30 - 22:00
  • Strong customer service orientation
  • Excellent attention to detail
  • Ability to multitask in a fast paced environment
  • Enjoy complex tasks and logistical challenges
  • Highly flexible and able to respond and adapt to changes and shifting priorities. Must be pro-active, persistent, and helpful, with a solid customer service approach.
  • Highly Organized
  • Discreet in handling sensitive information, uphold confidentially at all times
  • Strong relationship building with Candidates, Recruiters, Hiring Managers, Assessor Teams and Operations Team Members in US

We offer:

  • The best medical cover on the market with free dental care
  • Generous benefits package for your wellbeing (multisport cards, insurance, vouchers, and many more!)
  • Stability of employment and permanent contract after trial period
  • Brand new office supporting collaboration, flexibility and activity based working
  • Internal career opportunities and individual development plan
  • Unique workplace culture - we value openness, honesty and authenticity, so don’t expect formal dress code nor managers hidden behind closed doors
  • Lots of social events, charity actions and opportunities to integrate with colleagues
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